SiriusPayroll365 FAQs

How do I install Sirius Payroll 365?

You can install the solution from Microsoft AppSource. To get started, install the free trial in your Dynamics 365 Business Central environment. 

For more information, please refer to our Sirius Payroll 365 Setup Guide. 

Does Sirius Payroll 365 support employee self-service?

Sirius Payroll 365 includes Sirius Connect 365—an employee self-service portal that provides access to payslips, P60s, and other related documents along with employee details.

To unlock the full potential of Sirius Connect 365, please contact our sales team. 

Can additional pension contributions be made apart from the regular pension contribution?

Yes, the system can be configured to allow additional Pension contributions, and multiple pension schemes can also be set up. 

Can salary sacrifice contributions be created separately from other contributions?

Yes, salary sacrifice contributions can be configured in the Pension setup like other contributions. Additionally, you can specify whether the salary sacrifice is calculated as a percentage or a fixed amount. 

Is the P32 report automatically generated by the system?

Yes, the P32 report is automatically generated by the system from the Released EPS submission page. 

Can I exclude employees with zero net pay from the payroll batch so that FPS can be sent without including them?

Yes, employees with zero net pay can be excluded from the FPS submission by turning ON the Exclude Zero Net Pay toggle in the Payroll setup. 

How do I know that the Final Submission for the year has been sent to HMRC?

The system automatically identifies the last pay period and marks the For Year node value as Yes on either the FPS or EPS, indicating the final submission at Data Item No. 109. 

How can I get RTI updates from HMRC?

Once the FPS is submitted to HMRC, Sirius Payroll 365 registers with the HMRC site. Users can access HMRC updates via the HMRC Updates action tab found in the search bar. By clicking Apply Latest Data, the updates will be applied directly to the employee card. 

How frequently is Sirius Payroll 365 updated?

System enhancements and new feature additions are released quarterly. However, any changes from HMRC—such as updates to rules, thresholds, or payroll legislation—are implemented as soon as possible. Users are promptly notified via email, accompanied by step-by-step guides to assist with the updates. 

Where will updates from HMRC and new system features be communicated?

We will notify all Sirius Payroll 365 users via email whenever there are updates from HMRC or new feature releases affecting the system. The email will include a link to a step-by-step guide with pictorial instructions to help users understand and implement the changes. 

Additionally, a follow-up reminder email will be sent within a week to ensure no update is missed. 

What if the user doesn’t want to post G/L entries?

If the user doesn’t want to post G/L entries, they can simply enable (ON) the Skip posting to G/L toggle, which will prevent any General Ledger entries from being posted. 

How can Business Central be integrated with Payroll?

At the Pay element, assign the Account No. and Deduction No. according to the chart of accounts for each pay element integrated with Business Central. As a result, whenever a payroll batch is posted, the General Ledger will also be updated based on the account number configuration.

Can draft payslip be generated and send for verification to employee?

Yes, Draft Payslip can be generated and sent for verification for not only to employee but also to any assigned Emails like HR email. Both draft and final payslip can be sent to any one designated email ID. 

Does Sirius Payroll 365 use the standard Employee table within Business Central?

Yes, it uses the standard Employee table. We’ve extended it to capture additional employee information in line with HMRC guidelines. 

 

How do I auto-enroll a new member of staff?

When enrolling a new employee, you’ll need to complete the relevant details on the Employee Card. Then, click ‘Verify HMRC Details’ to automatically populate the required information.

How is car allowance calculated?

Car allowance must be calculated manually. The calculated amount should be added under Employee Payroll Elements as shown below. 

For Benefits in Kind, tax is calculated, but the car allowance amount is not included in the employee’s Net Pay. Since there is no cash transaction, you do not need to map it to G/L Accounts. 

However, if you wish to offer it as a cash benefit, you will need to define such payroll element as earning and link it to corresponding G/l Accounts. 

 

How do I import historical transactions, so the calculations are shown correctly?

You can create and post a summary amount for each employee as an opening balance to import historical transactions for the current fiscal year. 

How much data can I hold about each employee?

There is no limit to the number of employees you can register with Sirius Payroll 365.

You can store the following information for each employee: 

  • General information
  • Picture & Attachments
  • Address information
  • Employment information
  • Personal information
  • Payroll information
  • Payment / banking information
  • HMRC starter / payroll information
  • Confidential information
  • Absences
  • Contact
  • Qualifications
  • Reporting Dimension
  • Misc. Information
  • Pay Elements
  • Timesheet entries
  • Car benefits
  • Student Loan
  • Worker locations

You can also configure additional fields as needed. 

Once I submit the monthly reports to HMRC, does the payroll solution integrate with Business Central?

Yes, absolutely. You can post payroll data to Business Central per employee, by department, or by dimension, depending on your reporting preferences. 

I currently pay uplifts to consultants and calculate holiday entitlement based on those uplifts manually in Excel. Can Sirius Payroll 365 handle this?

Yes, Sirius Payroll 365 can handle holiday pay calculations and leave adjustments for consultants. You can apply adjustments based on duration or individual entitlements—eliminating the need for manual spreadsheets. 

How does Sirius Payroll 365 work with the on-premise version of Dynamics NAV/Business Central?

Sirius Payroll 365 can be used with on-premise versions of Dynamics NAV or Business Central through a cloud-hosted payroll process. Below is a breakdown of how it works: 

Overview: 

  • Extract data from on-premise NAV/BC: Includes Employee records, Dimensions, and Chart of Accounts. 
  • Import and configure data in Sirius Payroll 365 (hosted on Business Central SaaS). 
  • Run payroll and post results in Sirius Payroll 365 OnCloud. 
  • Export payroll journals and import them back into Dynamics NAV/BC as General Journals. 

Here are the steps you will need to follow to make sure Sirius Payroll 365 works for on-premise version of NAV/BC:

STEP 1: Set-up BC Cloud

  • Configure Business Central SaaS in the cloud. 
  • Dual-use rights are available with new CSP licences. 
  • If not, you will require at least one Business Central Essentials CSP licence. 
  • Install Sirius Payroll 365 from Microsoft AppSource. 

STEP 2: Set Up Core Data 

  • Extract Chart of Accounts, Dimensions, and Employee data from your on-premise NAV/BC system. 
  • Import this data into the Business Central SaaS environment. 
  • Optional setup support available: 1-day service at £1,000.00. 

STEP 3: Configure Payroll 

  • Define Payroll Elements. 
  • Set up Payroll Configuration. 
  • Configure Employee details for payroll processing. 

STEP 4: Execute Payroll 

  • Create and set up a payroll batch. 
  • Approve payroll. 
  • Export payroll journals via the Sirius Payroll 365 app. 
  • Import payroll journals into Dynamics NAV On-Premise as General Journals. 

Note: The Sirius Payroll 365 app supports all NAV versions starting from March 2021. In the meantime, manual import can be supported by our team, if required. 

Ongoing Monthly Process: 

  • Review and update Employee data as needed. 
  • Repeat Steps 3 and 4 for each payroll cycle. 

Does Sirius Payroll 365 support P11D?

Yes. It’s an HMRC-recognised solution that supports P11D submissions, including benefit cash equivalents. 

When are the payroll ledger entries created? Do you just post them?

Once you create and post a payroll batch, the system generates: 

  • Payroll Ledger Entries 
  • Employee Ledger Entries 
  • General Ledger Entries 

You can view these via “Find Entries” in the Posted Payroll Batch screen. 

 

 

Fill in the required details as show in the screen shot below. Then click on “OK”.

 

This will create the payment journal of all the employees posted in the selected Posted payroll plan.

If you want to directly post it to general ledger entries, enable “Post to G/L”. Disabling it will only create the journal lines.

Does Sirius Payroll 365 create payroll payment journals?

Yes. Sirius Payroll 365 automatically creates payment journals, removing the need for manual input. Click “Generate Employee Payment” in the posted payroll batch for this.

Can payroll entries be tracked per employee in the general ledger, i.e., can it be tracked from a reconciliation point of view?

Yes., you can choose between summary or detailed entries.. If you enable detail posting, you can track each element per employee in the general ledger.

For employee-wise tracking, set the Posting Method to Employee-wise. Use Posted Payroll Batch No. and Line No. to trace G/L entries. 

What tasks must be completed at the end of a payroll period?

After payroll is processed, the journal posts automatically. Then: 

  • Process BACS payments, submit FPS, EPS to HMRC, generate pension reports for pension providers, and other reports as appropriate. 

Do additional earnings appear on the payslip?

Yes.

  • For this, add the additional earnings or benefits in Pay Elements with Type “Earning”.

 

  • Configure Pay Element Field Configuration to appear in the payroll batch.

 

  • Add the Pay Element and the Rate in the Employee Card.
  • The posted earnings appear in the payslip as show below in the in the payment section.

Do additional deductions appear on the payslip?

Yes.

For this, add the deduction in Pay Elements with Type “Deduction”.  

Once it is configured, process the payroll batch and post it. It will appear in the Deductions section on payslip as shown below.

Can employees access past payslips?

Payslips are e-mailed automatically which are password protected. 

Sirius Payroll 365 is automatically connected to Sirius Connect 365, which employees can log into using their email ID. 

To unlock the full potential of Sirius Connect 365, please contact our sales team. 

How many pay elements can be displayed on the payslip ?

There are no limitations. Add benefits and deductions as needed. 

How many deductions can be displayed on the payslip ?

There are no limitations on deductions shown on payslips. 

How are pensions calculated? Does it calculate the 3% or 5% automatically?

Pensions can be calculated automatically based on: 

  • Basic Earnings 
  • Qualifying Earnings 
  • Total Earnings 

Define Contribution Rates, and the system will calculate automatically. 

Can I get a pension provider extract?

Yes. 

Pension elements can be mapped to either a Vendor or G/L Account, depending on how you manage your Pension Provider. 

Data can be extracted from the General Ledger, Vendor Ledger, or both. Use the Payroll Detail Ledger for individual employee contributions. 

For Pension Provider report, data export field setup can be configured as per Pension provider template and such report can be extracted from Posted payroll batch with Export pension tab. 

How do I hide salary info from bookkeepers?

Use standard roles and permissions. Also, configure whether payroll is posted in summary or detail. 

How are expenses shown in the accounts?

Each payroll element is mapped to the appropriate G/L expense and payable accounts. 

Each pay run generates a payroll journal that debits expenses and credits liabilities like PAYE, NIC, pensions, student loans, etc. 

What reports are available out of the box ?

  • Employee Payslip (both Draft and Final payslip) 
  • Userd can print the HMRC related forms from employee card. 

  • P45 

  • P46 

  • P60 

  • Payroll Statistics & Ledger Entries on the Employee Card

  • Payroll Ledger and Detail Ledger entries  

  • Employee Payroll Statistics 

  • BACS Report 
  • Pension report 
  • Pre and Post Payroll Summary 
  • Comparison Period Report 
  • Cheque Payment report 
  • Vendor Remittance advice report 

Can you enter timesheets?

Yes. First define work sites. Then enter timesheets per employee and worksite (single or multiple). 

(Sirius Payroll 365 has both fixed and flexible rate timesheet configuration) 

How are timesheets mapped to payroll?

Payroll elements are mapped to each worksite. Employees can be assigned to multiple worksites, and both normal and overtime hours are recorded in timesheets. Pay rules for each hour type are defined within the payroll batch, ensuring accurate payroll processing. 

Is pricing based on employees or pay runs?

Billing is based on pay runs, with charges calculated according to the number of employees in each run. 

What is the cost per employee?

The cost is just £1.00 per employee per month. 

Is £1.00 per employee per month a moving scale?

No, the pricing is flat and transparent, with contract options available for added reassurance. 

Are there training videos available to help the set-up?

Yes, we offer an interactive simulation of Sirius Payroll 365, including: 

  • Video walkthroughs 
  • Configuration guidance 
  • App navigation 

Click here for a demo. 

Do you provide support?

Yes, we offer 24/7 technical helpdesk support.
 

We also provide: 

  • Training documentation (.pdf/.docx) 
  • PowerPoint slides for classroom use 

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