SiriusPayroll365 FAQs
How do I install SiriusPayroll365?
You can install the solution from Microsoft AppSource. You will have to install the free trial to your Business Central Environment.
For more information you can visit our setup guide: https://www.siriusapp.co.uk/apps/siriuspayroll365-hmrc-payroll/documentation/
Does SiriusPayroll365 use the standard Employee table within Business Central?
Yes, it uses standard Employee table. We extended it to capture more information related to Employee as per HMRC guidelines.
How do I auto enroll a new member of staff?
When you first enroll a new member, you will have to enter various information categorised as below in the employee card. Click on Verify HMRC Details to fill the required information.
How is Car allowance calculated?
Car allowance calculation should be done manually. And the amount thus calculated should be kept in Employee Payroll Elements as below. For Benefits in kind, tax is calculated but the amount in car allowance is not added to the “Net Pay” of Employee. Since there is no cash transaction, it is not necessary for you to map it to G/L Accounts. If you want to provide it as a cash benefit, you will need to define such payroll element as earning and link it to corresponding G/l Accounts.
How do I import historic transactions? So, the calculations part is shown correctly?
You can create and post the summary amount of each employee as an opening to import the historic transaction of current fiscal year.
How much data can I hold about each employee?
There is no limitation on the number of employees. You can register unlimited employees. You can hold these data of each employee:
- General information
- Picture & Attachments
- Address information
- Employment information
- Personal information
- Payroll information
- Payment / banking information
- HMRC starter / payroll information
- Confidential information
- Absences
- Contact
- Qualifications
- Reporting Dimension
- Misc. Information
- Pay Elements
- Timesheet entries
- Car benefits
- Student Loan
- Worker locations
- Plus, can configure more areas if needed
Once I once submit the monthly reports to HMRC does the payroll solution integrates with BC?
Absolutely. Can do individually per employee or group by department or dimension.
I currently pay uplifts to consultants and pay holiday entitlement based on these uplifts. Currently this is a manual calculation in Excel, is it possible to do these through SiriusPayroll365?
Yes, SiriusPayroll365 can make adjustments for holiday pay and leave adjustments for your consultants. Durations or individual adjustments can be made.
How does SiriusPayroll365 work from on-premise version of Dynamics NAV/BC?
- Data extraction from OnPrem: Employee, Dimension, Chart of accounts
- Data Import and Configure on SiriusPayroll365 OnCloud
- Prepare and Post Payroll on SiriusPayroll365 OnCloud
Export Data from SiriusPayroll365 OnCloud and Import to Dynamics NAV/BC as Journals
Here are the steps you will need to follow to make sure SiriusPayroll365 works for on-premise version of NAV/BC:
STEP 1: Set-up BC Cloud
- Business Central SaaS is configured in the Cloud.
- You should have access to duality rights with the new CSP licenses.
- If not, you will need 1 BC essential CSP license.
- Install the Sirius Payroll 365.
Step 2: Set-up Core Data
- Extract Chart of Accounts from Dynamics NAV
- Extract Dimensions
- Extract Employee data
- Import into Business Central SaaS solution.
- We can provide services to support if needed. 1 day at £1,000.00
Step 3: Configure Payroll
- Configure Payroll Elements
- Configure Payroll Set-up
- Configure Employees
Step 4: Execute Payroll
- Create a payroll batch
- Set-up payroll
- Approve Payroll
- Export Payroll Journals via BC App
- Import Payroll Journals to Dynamics NAV On-Prem as General Journal
- NOTE: App available in March 2021 for all NAV versions.
- Can be manually done in the meantime if needed by support
On-Going
- Review Employees
- Repeat step 3 & 4 each month
Does SiriusPayroll365 support P11D ?
No, it does not support P11D at the moment.
When are the payroll ledger entries created? Do you just post them?
- When you create and post payroll batch, it will automatically create the payroll ledger entries, employee ledger entries and general ledger entries.
- You can navigate to the ledger entries by clicking on the “Find Entries” action in the “Posted Payroll Batch”
- Then fill in the required details as show in the below screen shot. Then click on “OK”.
- It will create the payment journal of all the employees posted in the selected Posted payroll plan.
- If you want to directly post it to general ledger entries then enable “Post to G/L” else if disable it will only create the journal lines.
Does SiriusPayroll365 create payroll payment journals?
- Yes, you can create payment journals automatically for employees and you do not have to enter it manually.
- For this go to posted payroll batch and click on “Generate Employee Payment” action.
Does SiriusPayroll365 create one total entry or multiple for each person in general ledger entries? i.e., can it be tracked from a reconciliation point of view?
- We have a setup to control whether you want to post payroll to general ledger as a summary or as a detail. If you enable detail posting, you can track each element per employee in the general ledger.
- IF “Posting Method” is “Employee wise” then, it will post G/L entries per employee. We can track it by using Posted Payroll Batch No. and line no. in the G/L entries.
What are the tasks that needs to be followed on Payroll Ending Period?
After each pay-run completion, it automatically creates payroll journal in general ledger. Tasks after pay run would be processing BACs payment for HMRC, Pension and Employee payables for the payroll period.
Do additional earnings appear on the payslip?
- Yes, the additional earnings will appear in the payslip
- For this you must add additional earning or benefits in the “Pay Elements” setup as show below. Then setup “Type” as Earning.
- The configure it in “Pay Element Field Configuration ” to appear in the payroll batch.
- Then add the pay element and the rate in the employee card.
Then, after the payroll is processed and posted then it will appear in the payslip as show below in the in the payment section.
Do additional deductions appear on the payslip?
- Yes, the additional earning will appear in the payslip.
- For this you add it in “Pay Elements” setup and configure it similarly as we configured additional earning. But the “Type” field in the “Pay element” must be setup as deduction.
- Once it is configured and then process the payroll batch and post it. Then it will appear in the deduction section in pay slip as shown below.
Can employees access payslips? Can employees have a login of some form to view historic Payslips?
The solution automatically e-mails the payslips to the employees. So, within Office 365 you can search on them as per standard capability. The new HR integration that will be available from April/May will have this feature available as part of the employee portal.
How many pay elements can be displayed on the payslip ?
- There are no limitations to the pay elements that can be displayed on the payslip
- So, you can add benefits and deduction as done in point no. 15 and 16 (above)
How many deductions can be displayed on the payslip ?
Ther are no limitations on the number of deductions that can be displayed on the payslips.
How are pensions calculated? Does it calculate the 3% or 5% automatically?
Pension can be calculated based on either Basic Earning, Qualifying Earning or Total Earning. You can define the pension rates for Employee and Employer Contribution as per the requirement and system will automatically calculate the pension.
What if I need a pension provider extract?
Based on configuration whether the payroll element “Pension” (both Employer and Employee contribution) is mapped to Vendor or G/L Account, which ideally depends on whether you want to create Pension Provider as a supplier/party account or G/L account in the system.
The pension amount payables created by each pay run and subsequent BACS payment made to pension providers can be extracted from general ledger entries or Vendor ledger entries or both.
You may want to deep dive into Payroll detail Ledger entries to find out the pension amount (employer contribution and employee contribution) per employee of any payroll period.
How do you hide salary information from booker keepers?
Standard roles and permissions can handle it. Also, we have a setup to control whether you want to post payroll to the general ledger as a summary or as a detail.
How are expenses shown in the account side ?
Every payroll element is mapped with corresponding expenses and payable general ledger accounts, where applicable.
On completion of every pay run, payroll journal is created in the ERP to debit payroll expenses and credit payables liabilities i.e. PAYE, NIC, Pension, Salary payables, Student Loans etc.
What reports are available out of the box ?
- Employee Pay slip
User can print the HMRC related forms from employee card.
- P45
- P46
- P60
User can view the payroll statistics and ledger entries from employee card as well.
- Payroll Ledger and Detail Ledger entries
- Employee Payroll Statistics
Can you enter timesheets?
Yes, you can enter timesheet, but you need to define work sites (employee workstations) before entering timesheets. Then you can fill in timesheets for multiple worksites per employee.
How do you map timesheet entries to payroll elements?
You can assign multiple payroll elements for each worksite and employees can also be assigned multiple worksites.
Is it billed based upon employees or pay runs?
It is based upon the pay runs. Billing is done based upon how many employee you want to include in single pay run.
What is the cost per employee?
Our pricing is transparent and costs just £1 per employee, per month.
Is the cost per employee of £1 per employee, per month a moving scale?
Our pricing is simple and has no hidden costs. We also have the option to fix in a contract for reassurance.
Are there training videos available to help the set-up?
We have an interactive simulation of the SiriusPayroll365 environment, which can guide you through the video configuration, setup and navigation around the app. You can access video walk through here: https://content.clicklearn.dk/publiccloud/3b49a423-0558-4fc8-a6b8-2c8da503737a/00000000-0000-0000-0000-000000000000/2A8B38CD-7211-4ED7-B984-B285BCDEC07C.1033/SiriusPayroll365%20Demo%20Portal.htm
Do you provide support?
Yes, we provide round the clock technical helpdesk support for SiriusPayroll365. For the training videos, we provide documentation on .pdf or .docx for printing and sharing, and PowerPoint for classroom training.